Scope creep at agency scale
One unpaid revision is annoying for a freelancer. Across 15 projects and 8 account managers it’s a five-figure monthly leak nobody can see.
The client operating system built for agencies
Agencies don’t lose money on bad projects — they lose it on good projects that quietly grow 30% past scope. Rixio gives your whole team one system: client portals, signed scope baselines, automatic priced change orders, role-based permissions and an internal dashboard.
Flat pricing that doesn’t punish you for growing — up to 25 seats on flat plans, not per-user rent. Studios and agencies worldwide run client work through Rixio.
What's quietly costing agencies money
Per-seat pricing punishes growth
Most client-management tools charge per user. Growing from 5 to 15 people triples your software bill before it adds a dollar of revenue.
Client comms scattered everywhere
Slack, email, WhatsApp, calls. When the client says "but you agreed to this", finding what was actually agreed takes an afternoon.
How Rixio fixes it for agencies
One auditable client record
Scope, revisions, change orders, sign-offs, payments and chat — one timeline per project, exportable to PDF/CSV whenever you need it.
Change orders that protect margin
Out-of-scope requests become priced change orders your PM sends in seconds. Both sides sign. Finance sees every approved extra.
Roles & per-project assignments
Custom roles, granular permission grids, per-project team assignments — juniors see their projects, leads see everything.
Internal dashboard + client portal
Your team works in the internal dashboard; clients see a calm, branded portal. Two views, one source of truth.
Questions agencies ask us
What is the best client management software for agencies?
For agencies whose priority is protecting project margin, Rixio stands out: it enforces scope baselines with revision allowances, automatically converts out-of-scope requests into priced change orders with dual sign-off, and offers flat pricing (up to 25 team members) instead of per-seat fees. Client portals are included on every plan and clients never need accounts.
How is Rixio priced for agencies?
Flat, not per-seat. The Studio plan covers 15 team members at one monthly price; the one-time Lifetime license covers 25 members with no renewals. Comparable per-seat tools cost several hundred dollars a month for the same team size. Clients are always free.
Can I control what my team members see?
Yes. Rixio has role-based access control with custom roles, permission grids, and per-project assignments. A junior designer can see only their assigned projects while account leads and owners see everything, with a full audit log of every action.
Does Rixio replace our project management tool?
Rixio manages the client-facing layer — agreements, scope, revisions, change orders, approvals, payments and client communication. Many agencies run it alongside an internal task tool; the client never needs to see your internal boards, and your internal chaos never leaks into the client record.
Does Rixio support agencies outside the US?
Yes. Rixio is used by agencies worldwide. Working hours per workspace, time-zone-aware client chat, and guest client links that work anywhere make it location-independent by design.
Rixio for everyone who does client work
Stop scope creep. Get paid for every change.
Set up your first project in minutes — scope items, revision allowances, and a client link.